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Assignment sample solution of SITXHRM008 - Roster Staff

Question 1. i. Briefly discuss the meaning of roster systems that an organisation can use to administer roster management. Answer in 50 to 100 words.

ii. Briefly explain any three (3) roster systems and list three (3) types of equipment available in the market for administrating staff roster. (150-200 words)

iii. Identify any six (6) system capabilities and functions required in rostering software. (150-200 words)

 

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HRM Assignment Sample

Q1:

Answer :

i. A roster system is a management tool or system that helps managers make work schedules. It shows who works on which day and at what time. This helps the company know how many people are working and makes sure there are enough staff members to help customers. It also helps employees know when they are working so they can plan their time.

 

ii. Three roster systems are as follows:

Clock on: This is a computer program that helps managers plan shifts and keep track of employees’ working hours. It can also calculate pay.
Find My Shift: This system lets workers see their schedule on their phones. They can also request days off or swap shifts with other employees.
ABC Roster: This is a free tool that makes simple schedules and helps managers avoid double-booking staff members.

Three equipment used are as follows:

Computers or Laptops: Used to create and manage schedules, make changes, and keep records of working hours.
Tablets or Smartphones: Employees can check their schedules, request time off, or swap shifts using apps connected to the roster system.
Time Clocks or Biometric Scanners: These devices help track when employees clock in and out. They use cards, fingerprints, or face recognition to record attendance, which helps with accurate payroll calculations.

iii. Six Capabilities Needed in Rostering Software:

Forecasting: This helps the company predict how many workers are needed based on busy times or special events.
Staffing Calculation: The software calculates how many workers are needed and makes sure the right number of people is working at the right time.
Shift Swapping and Requests: Employees can request days off or swap shifts with others through the system. This gives workers more control over their schedules and helps managers easily approve or decline requests without confusion.
Overtime and Compliance Tracking: The system tracks employees’ working hours to make sure no one works too much overtime. It also helps companies follow labour laws and workplace rules, preventing issues like burnout or legal penalties.
Communication Tools: The software lets managers send messages to staff about schedule changes, important updates, or reminders. This keeps everyone informed and reduces misunderstandings about shifts or tasks.
Safety and Security: It keeps track of who is working, which helps keep the workplace safe and secure.